Privacy Policy — Phi Kosmos Developments LLC

1. Data Controller

The data controller responsible for the processing of your personal data is:

Phi Kosmos Developments LLC
Shams Business Center, Al Messaned, Al Bataeh
Sharjah, United Arab Emirates
License No.: 2542948.01
Email: info@phi-kosmos.com
Phone: +971 52 248 1592

Legal Representative: Michele Zampighi, General Manager and Director.

2. Personal Data We Collect

When you interact with our website, we may collect the following categories of personal data:

2.1 Data provided voluntarily

When you use our contact form, you provide us with:

Full name
Email address
Company name (optional)
Message content

2.2 Data collected automatically

When you visit our website, our hosting provider may automatically collect certain technical data, including:

IP address
Browser type and version
Operating system
Date and time of access
Pages visited and referring URL

This data is collected through server logs and is used solely for ensuring the security, functionality, and performance of the website.

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

Responding to enquiries: When you submit a message through our contact form, we process your data to respond to your request. The legal basis is your consent (by voluntarily submitting the form) and our legitimate interest in communicating with prospective clients and partners.
Website operation and security: Technical data is processed to ensure the proper functioning and security of the website. The legal basis is our legitimate interest in maintaining a secure and operational online presence.
Legal compliance: We may process personal data to comply with applicable legal obligations under UAE law and, where applicable, the EU General Data Protection Regulation (GDPR).

4. Cookies

This website uses only essential technical cookies that are necessary for the basic functionality of the website (such as remembering your cookie consent preference). We do not use analytics, advertising, or third-party tracking cookies.

You can configure your browser to refuse cookies or to alert you when cookies are being sent. Please note that disabling cookies may affect some functionality of the website.

5. Data Sharing and Transfers

We do not sell, rent, or trade your personal data to third parties. Your data may be shared only with:

Hosting provider: Our website is hosted by Namecheap, Inc. Server logs containing technical data may be stored on their infrastructure.
Professional advisors: Where necessary for legal, accounting, or compliance purposes.
Legal authorities: Where required by applicable law.

Your personal data may be transferred to and processed in countries outside the UAE, including the United States (where our hosting infrastructure is located). Where such transfers occur, we ensure that appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

6. Data Retention

We retain personal data submitted through the contact form for as long as necessary to fulfil the purpose for which it was collected, typically no longer than 24 months from the date of last correspondence, unless a longer retention period is required by law.

Server log data is typically retained for up to 12 months for security and operational purposes.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Right of access: Request a copy of the personal data we hold about you.
Right to rectification: Request correction of inaccurate or incomplete data.
Right to erasure: Request deletion of your personal data, subject to legal obligations.
Right to restriction: Request that we limit the processing of your data in certain circumstances.
Right to data portability: Receive your data in a structured, commonly used format.
Right to object: Object to processing based on legitimate interests.
Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing prior to withdrawal.

To exercise any of these rights, please contact us at info@phi-kosmos.com. We will respond to your request within 30 days.

If you are located in the European Economic Area, you also have the right to lodge a complaint with your local data protection supervisory authority.

8. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include SSL/TLS encryption for data transmitted through the website and access controls on stored data.

9. Third-Party Links

This website may contain links to external websites. We are not responsible for the privacy practices or content of third-party websites. We encourage you to read the privacy policies of any external sites you visit.

10. Children's Privacy

This website and our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a minor, we will take steps to delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Any updates will be posted on this page with a revised "Last updated" date. We encourage you to review this policy periodically.

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us at:

Phi Kosmos Developments LLC
Email: info@phi-kosmos.com
Phone: +971 52 248 1592
Shams Business Center, Al Messaned, Al Bataeh
Sharjah, United Arab Emirates